Programme Approach Example — Development of a Policy Framework

This example shows how the programme approach can be applied to the creation of a new organisational policy framework. The objective is initially broad and uncertain, requiring a phased programme to progressively reduce uncertainty, align stakeholders, and deliver a comprehensive and effective policy set. Each phase is treated as a discrete project with its own deliverables, schedule, and governance.

Concept

Identify the need for a new policy framework (e.g., changes in legislation, organisational restructuring, or new strategic priorities).
Outline high-level objectives, potential scope, and intended outcomes.
Identify key stakeholders and decision-makers.
Produce an initial options paper for consideration.

Feasibility

Evaluate potential approaches to developing the framework, considering scope, complexity, resource requirements, and organisational impact.
Conduct stakeholder consultations to assess support and identify constraints.
Estimate costs, timelines, and risks for each option.
Recommend a preferred approach and seek approval to proceed.

Definition

Translate the approved approach into detailed specifications for the policy framework.
Define scope, structure, thematic areas, and interrelationships between policies.
Establish acceptance criteria and compliance requirements.
Assign roles, responsibilities, and timelines for the development phase.

Development

Draft individual policies and related guidance documents.
Integrate existing materials where possible and ensure consistency across the framework.
Conduct iterative reviews with subject matter experts and stakeholders.
Manage version control and incorporate feedback.

Acceptance

Submit the full policy framework for formal review by governance bodies.
Validate alignment with organisational strategy and regulatory obligations.
Address any issues identified during review.
Secure final approval.

Operation & Maintenance

Implement the framework across the organisation, supported by training and communications.
Monitor use and effectiveness, gathering feedback from end users.
Update policies in response to changes in legislation, strategy, or operational needs.

Retirement

When the framework becomes obsolete or is replaced, formally withdraw it.
Communicate changes to all stakeholders and ensure replacement frameworks are in place.
Archive the superseded framework for reference or compliance purposes.